ALAMIS FAQ-

 

From National HQ:

Please note that ALAMIS will be undergoing a substantial upgrade that will affect ALAMIS and the MyAuxiliary member portal. 🚧

Timeframe: ALAMIS and the member portal will be unavailable starting at noon ET June 22. ALAMIS is expected to be back up and running on July 6.

How will this upgrade impact members? During this time, membership processing, reports, or payment of dues will not be available. This means that if you call National Headquarters about your member record, we won’t be able to change anything because the system will be down for staff too.

Changes to the MyAuxiliary portal for our members will be minimal.

We’re sorry in advance for the downtime, but we know ALAMIS users will enjoy the new system — a new, more intuitive interface when they log in.

 

 From the Department Office: 

If you are submitting any new applications for ALAMIS access, we will be holding them until after National opens back up the request form.

Any membership received during this time will be held until ALAMIS is back up and running. **Our department website will still be up and running. Some links that were for the National website will need to be updated after their website is updated. Please hold any 2027 renewals until after Department Convention. If any applications are submitted between now and August 31st, they will be entered for the 2026 year and automatically owe for the 2027 dues. If you have any questions, please email Caitlin at nyalamemberdata@gmail.com.

The 2026 ALA MIS access application is now available for download below. Please look at the back of the form for the breakdown of each access level. Anyone applying for access my have their 2026 dues already paid before applying. Current user received an email from the Office with the renewal form. Payments and completed form must be received no later than Monday, December 29, 2025.

Access will be deactivated on December 30th for anyone whose payment has not been received. If you wish to cancel your access, please notify me as soon as possible.

Please note that late payments may result in significant delays. National has implemented a lockout period for adding or reactivating users each January for the past three years until February, so timely submission is strongly encouraged.

ALA MIS (American Legion Auxiliary Management Information System) is used by units and departments to manage members, units, departments and leadership information.

Access is determined by CALENDAR YEAR. You will be billed in November for your upcoming year ALAMIS access. If not paid by December 31st, your access will be terminated. A email reminder will be sent to all current users on or around November 1st. The member requesting access must have their current and the upcoming years dues paid before requesting access. 

The Department has the ability to suspend or terminate a Units access if they do not comply with the guidelines. No refunds will be issued.

Do not share your username and password with anyone else- otherwise your access will be terminated. This will also be your username and password for the “myauxiliary” portal on the National website. 

To Access ALAMIS click here: https://members.legion-aux.org.

Access to ALAMIS must be approved by your Dept. Secretary. Please download the 2025 Department of NY ALAMIS access form by clicking here.

ALA MIS Training Downloads

ALA MIS Training Manual – Units

The rates per user will be:

  • Unit View $10.00
  • Unit Write $15.00 
  • Unit Full $20.00  

**DISTRICT AND COUNTY ACCESS IS NO LONGER OFFERED AS OF APRIL 2023 DEC MEETING.

Users requesting a higher level of Unit access will not be pro-rated under any circumstances, the full amount of that access will be billed. 

APPLICATION FOR NEW 2026 ALAMIS ACCESS

Access is determined by CALENDAR YEAR- You will be billed in November for your upcoming year ALAMIS access. If not paid by December 31st, your access will be terminated. 

Users requesting a higher level of Unit access will not be pro-rated under any circumstances, the full amount of that access will be billed. 

Click here to download the new ALAMIS access for 2026 year.

2026 ALAMIS ACCESS- APPLICATION

Read the descriptions of each level of access available:

Unit* READ Capabilities:

  • View Reports
  • View Unit Reports to export into Excel, Word, or as a PDF document
  • Use Excel exports to do mail merges if the unit needs to send letters, emails, or make labels for members
  • Use Membership Roster to view all members in their unit
  • View the members who have paid/unpaid dues report
  • Perform Searches
  • See if dues have been applied to a member in the unit
  • View a member’s join date
  • View a member’s membership activity
  • Search for members in the unit
  • Filter and view only expired, junior, or adult members
  • View a member’s continuous years of membership
  • View a member’s member ID number
  • View a member’s paid through date
  • See if a member is in a special category such as Paid Up For Life (PUFL) member or Honorary Life member (HLM)

Unit Write Capabilities:

  • All the capabilities of Unit Read access PLUS:
  • Make Updates
    • Add new members before mailing application with transmittal to Department.
    • Update member information (name, address, phone number, email address, etc.)
    • Add unit leadership positions

Unit Full Capabilities:  

  • All the capabilities of Unit Read and Write access PLUS:
  • Pay membership dues through ALAMIS. Units will pay both the department and national portion of dues for members. The department dues will then be remitted back to departments on the same schedule as online and by phone dues. A separate report will be included that shows which units paid dues and which members were paid.
  • Rejoin former members within their unit.
  • ALL transfer requests of current members, expired members or former members will still need to be processed by the department.
  • Enter new members and pay their dues.
  • Note: You need to send a copy of the completed application to the Department office within 30 days of entering their application on ALAMIS. Please write your Unit #, the ID# for the new member and the date they were PAID on ALAMIS on top of the application or on a separate piece of paper when sending it in the mail. DO NOT JUST MAIL THE APPLICATION IN TO THE OFFICE. To save postage, you can email it to Caitlin at nyalamemberdata@gmail.com. Same goes for transfers and data forms.

There will be requirements to have Unit Full access:

  1. Membership dues must be paid using a VISA or Mastercard (credit or debit).
  2. All Unit Full users must complete the training from National HQ. Unit Full Users will receive an email once a request is submitted to the ALAMIS Help Desk. Users will not be granted access until after they have completed the training.

Units can have up to 2 logins at a time. Note: We do not recommend that units have 2 Full Unit users unless very large. Units can have a combination of access levels. Remember Department has the ability to suspend or terminate a Units access if they do not comply with the guidelines.

UPDATED 9/29/2025